Job Description

POSITION PURPOSE :  Directs the processing of information for the Admission Department.  Responsible for MS4/Midas entry of inquiry calls and admissions and trains staff in the use of MS4/Midas.  Assists with administrative functions of Admissions, including scheduling, filing, supplies and daily coordination of workload for both Acute & RTC Admissions Coordinators.

KEY RESPONSIBILITIES : 

1. Expert in MS4/Midas and responsible for ensuring 100% entry of all calls and admissions. Provides director with statistical reports, as requested, and suggests measures to improve the delivery and utilization of care and to evaluate the effectiveness of these.
2. Trains staff in the use of the MS4/Midas and supports the department in having all staff capable and confident in the use of the system.
3. Compiles and maintains community resources for outside referrals to all levels of care including support groups, other acute and residential facilities, and resources for clients with limited resources.
4. Expert in documentation, communication, teamwork, and customer service. Advocates for internal and external customers including the client, family, physician, treatment team and manage care organization.

QUALIFICATIONS :

SKILLS, KNOWLEDGE AND ABILITIES:  Requires the use of office equipment, such as computer terminal, telephone, copier, typewriter and facsimile.  Able to communicate in an assertive and helpful manner.  Demonstrate knowledge of grammar, punctuation and spelling as well as business letter construction.  Ability to transcribe, file and maintain records, files, reports and other correspondence.  Strong organizational skills.  Ability to maintain confidentiality.  Typing 60 words per minute with working knowledge of WordPerfect 5.1 word processing.  Ability to handle frequent interruptions.  Ability to handle daily stressful situations.

EDUCATION:  High school diploma or general education degree.  Business college or secretarial degree preferred.

LICENSURE/CERTIFICATION:  None.

EXPERIENCE:  Three years secretarial experience required, preferably in a hospital or mental health setting.

PHYSICAL REQUIREMENTS:

*          Correctable hearing and vision sufficient to perform essential functions of a secretary.

*          Must be able to type, write and speak clearly.

*          Must have fine motor skills to perform typing and writing of reports, messages, etc.

*          Position requires sedentary work, occasionally lifts up to 25 pounds and carries small objects from waist to chest.

*          Secretary sits at desk with computer terminal 70-80% of the time.

*          Ability to distinguish telephone rings and to hear and speak clearly over the telephone.

*          Requires occasional bending, stooping and stretching.

*          Requires emotional stability sufficient to handle stressful situations, including unexpected deadlines.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you are suspicious of a job posting or job-related email mentioning UHS or its subsidiaries, let us know by contacting us at: or 1-800-852-3449.

Job Tags

Similar Jobs