Job Description

The Central Procurement Specialist is responsible for the procurement of materials and goods to meet the demands of the business utilizing advanced supply chain and purchasing knowledge and experience. The role develops purchasing options to meet the demands of the business and interacts with business stakeholders, suppliers and other Supply Chain (SC) teams. The specialist assesses each material request to utilize the most appropriate sourcing channel, identify the appropriate method of delivery, understand the commercial terms and conditions to ensure accuracy in cost and volumes, provide reporting, tracking, and expediting as required.

• Process Request for Quotations (RFQ). Coordinate with stakeholders to ensure all specifications, material descriptions, schedule requirements, and quality and quantity requirements are clearly defined and accurate;
• Resolve invoice mismatches for Over, Short, Damaged, or Discrepant issues, etc.;
• Identify and evaluate new and current sources of supply, including diverse suppliers, seeking the most competitive and advantageous offering;
• Deliver and document savings to through competitive bidding (RFQs), direct negotiations, cost avoidance, etc.
• Execute thorough purchase order documents for issuance to suppliers;
• Ensure favorable terms and conditions with appropriate quality, schedule, and cost considerations are established, and that are in adherence to Procurement Procedures.
• Develop and maintain relationships with stakeholders to ensure SC is addressing material needs pro-actively and in the most beneficial way.
• Establish/maintain professional relationships with suppliers/partners, based on the highest ethical business practices as set forth in the Standards of Conduct and Integrity and Supply Chain Policies.
• Act as a Central Procurement Group point of contact with stakeholders and suppliers;
• Maintain open communications between suppliers, stakeholders and within SC to ensure that prompt, accurate, and complete information is provided.

Knowledge/Skills Technical • Advanced understanding and application of How Buys and Pays (HEBAP) guidelines; • Proficient in the interpretation and application of policies/procedures and processes, governance and delegations of authority (DOA), and external laws and regulations; • Knowledge and application of commercial management processes (plan, strategy, source and perform); including supplier diversity, safety metrics and tools; • Advanced ability to perform buying actions for complex purchase orders; deep understanding of all options to purchase materials and the alternate buying channels; • Deep knowledge of the materials purchasing requirements, guidelines and procedures across the enterprise fleet (Nuclear, Power Gen., etc.); ability to advise other SC staff; • Advanced knowledge and application of the end-to-end purchasing process from approved material requisitions handling through purchase order (PO) placement and confirmation (expediting), to PO modification, to PO close out; • Skillful application of negotiation strategies and concepts to materials purchasing; support supplier commercial negotiations; • Basic knowledge/skills in the concepts/tools to understand market conditions and derive competitive insights from the data; • Proficient in resolving most invoice exceptions for PO's placed; escalate those exceptions that require special analysis or activity to resolve; • Skillful practice and deep knowledge in computer applications and source-to-settlement electronic platform/system to complete purchasing activities; • Skillful application of relationship management between clients, other supply chain specialists, vendors and other third parties for each purchase order; manage business and supplier queries related to purchase-to-pay activities; • Highly proficient in understanding and applying document management and control standards; including management and maintenance of filing systems (hard copy and electronic)

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