Job Description

Secretary - Financial 205 K-12 Option School Financial Secretary Location Jefferson County, CO :

ABOUT THE DISTRICT

Jeffco Public Schools (Jeffco) is located in Jefferson County, Colorado. It is the second largest school district in Colorado serving 69,000 students across 155 schools. With 14,000 employees, the district is the largest employer in Jefferson County and has provided educational excellence for more than 70 years.

Jeffco embraces the spirit of the West and the natural beauty of the Rocky Mountain region with the county spanning more than 770 square miles running the length of the western edge of the Denver metropolitan area. The district is diverse in both population and geography, from urban to rural, including the mountain communities in the foothills west of Denver.

Overall, Jeffco has 31% of students that qualify for free and reduced lunch, an indicator of poverty, and 34% minority (25% Hispanic) student population. The district is implementing a new strategic plan, Jeffco Thrives 2025 that is focused on providing a world-class education that prepares all Jeffco students for bright and successful futures as local and global citizens. Come join us!

Jeffco Public Schools is a Single-State Employer. All candidates hired by Jeffco Public Schools must reside within the state of Colorado.

ABOUT THE SCHOOL/DEPARTMENT

Mission: The Open School provides a dynamic environment that fosters the development of the unique potential in each individual by nurturing and challenging the whole person. There is an emphasis on self-direction, learning through experience, shared responsibility, and the development of life long-skills. Goals: Students will be able to:

• Rediscover the joy of learning
• Seek meaning in life
• Adapt to the world as it is
• Prepare for the world that might be
• Create the world as it ought to be

ABOUT THE JOB

As an option in Jeffco's portfolio of schools, the Open School is seeking staff members who are passionate about working in partnership with students, parents, and the wider community to provide an environment that fosters the development of the whole person. Desirable characteristics include flexibility, ability to communicate effectively with staff, parents, and students, and willingness to take risks. All staff are expected to model lifelong learning. Jeffco Open is a PK-12, experiential, district option school. We believe in hands-on, student directed learning. Jeffco Open has been in existence for 50 years thanks to the involvement of parents, families, staff and students. There is a unique culture at the Open school; positions in this program go beyond traditional roles. It will be both challenging and rewarding. An example of our culture is that there are fewer boundaries between students and staff; it is expected that you will work with students and staff in a more direct capacity. We are an inclusive and diverse community. One of many unique elements of the Open School is our travel program. In lieu of an athletics program, the Open School has many day field trip opportunities, as well as extended domestic and international travel experiences. As a result, the financial secretary position provides support, management, guidance, and oversight of all aspects of student travel. This could be ordering buses, functioning as a travel agent, and it requires integrity to the budget and accurate documentation of expenses. As part of the Open School travel program, the financial secretary organizes the student grants program for secondary students to assist with the costs of extended travel experiences PREFERRED QUALIFICATIONS:

• Experience with and appreciation for open/choice/alternative education
• Background in school settings or school accounting
• Proficiency in Microsoft Excel and Google Sheets (including formulas and pivot tables)
• Ability to generate, interpret, and present budget and expense reports
• Strong skills in budget monitoring, expenditure tracking, and compliance

SCHOOL SPECIFIC FUNCTIONS:

• Actively participate in shared leadership where applicable
• Provide financial and budgeting support for the Open School?s extensive travel program
  • Manage the secondary Travel Work Study Grant program, including student interactions, grant tracking, and documentation
  • Coordinate with district transportation to oversee school vehicle fleet maintenance (annual inspections, registrations)
  • Submit and manage Tripster insurance for traveling students
  • Facilitate temporary PCard increases for travel and process wire transfers
  • Reserve district school bus transportation for school-day and overnight trips as needed
• Build and manage class fees and field/overnight trip fees
• Become delegated as a backup Health Tech and serve as needed
• Support the front office with customer service, phone communication, and general assistance as needed

HOURS AND DAYS WORKED

Desired Start Date: 07/21/2025

Sec - Financial 205 Annual Position FLSA: Nonexempt FTE: 1.00000 , Hours/Day: 8.000 , Days/Year: 205 Salary Plan, Grade, Step: CSE - Site Based Scty -205 day , R77, 0 Pay Range: - Effective as of: 08-16-2024

Compensation schedules for Jeffco Schools can be found here. Starting salary for non-licensed roles is based on the candidate's relevant work experience and education. Additional considerations may be given for job-specific certifications and skills. Applicants should submit all relevant and verifiable education, training and work experiences at the time of application. Starting Salary for licensed educators is based on the step and lane schedule found here.

PRE-EMPLOYMENT REQUIREMENT

The successful new hire or rehired candidate will be responsible to complete and incur the fingerprinting and processing fee of $54.50 through an appropriate fingerprinting vendor and the Colorado Bureau of Investigation, within 48 hours of offer acceptance.

RESPONSIBILITIES

SUMMARY: Under minimal supervision, manage school financial transactions including processing student financial data and fines. Often requires independent judgment and decision making in absence of Principal. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Review, understand and administer Board/District policies and Financial Services Guide procedures. Serve as a business and budget resource to the principal, faculty, student and parent organizations. Explain financial, accounting and purchasing regulations and policies. Organize, monitor and maintain all school accounting and financial records including periodic financial statements and accounting reports. Prepare, interpret and present reports on all school financial matters as required to various groups and individuals. Maintain job skills to keep pace with changing technology and internal systems, primarily computer systems. Participate in district offered training classes in order to maintain job skills. Develop and implement internal procedures for the approval of orders and payments following the procedures in the Financial Services Guide. Process purchase orders for supplies, equipment and/or purchased services for instructional, front office, student activities and/or athletics in accordance with District policy. Prepare request for payment for supplies, equipment and/or purchased services for instructional, front office, student activities and/or athletics in accordance with District policy. Prepare journal entries and budget transfers. Prepare all vouchers, requisitions, purchase orders and district p-card orders for grant funds. Understand and follow accounting requirements specific to each grant. Monitor expenditures on grant financial reports. Manage and reconcile district p-cards for your location. Distribute and reconcile petty cash. Collect, receipt and deposit all revenue from special events and all money transactions from students, parents, vendors and staff. Collect and manage returned checks. Organize, coordinate and conduct the fall and second semester registration process. This includes the collection of student fee payments and distribution of student I.D.'s and pictures, schedules, school material and parking permits. Perform other duties as assigned. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND TRAINING: High school diploma/GED required, plus technical courses in business, finance, bookkeeping, accounting, and/or computers equivalent to up to one year of college. Required to complete district medication administration and health room back up training within first month of hire. Annual training also required. EXPERIENCE: 2-3 years total experience in finance, bookkeeping, and large computer financial systems. Experience in a school setting or with school accounting preferred. SKILLS, KNOWLEDGE, & EQUIPMENT: Requires math, accounting, and bookkeeping skills as well as oral and written communication and interpersonal skills. Must have the ability to handle multiple tasks and deadlines and the ability to maintain confidentiality in all aspects of the job. Operating knowledge of and experience with computers, office software (Microsoft Office - Word & Excel), Internet, e-mail and general office equipment is required as well. CERTIFICATES, LICENSES, & REGISTRATIONS: CPR/First aid highly recommended SUPERVISION/TECHNICAL RESPONSIBILITY: Responsible for assigning, directing work, and training paraprofessionals, school secretaries, and/or student aides in the office. Spends less than 50% of time conducting supervisory responsibilities. Act as a resource for school staff, administrators, students, teachers, and parents regarding school financial matters. CONTACTS: Daily/Weekly contact with persons within/outside department/building, students, parents, vendors/suppliers, general public, applicants, and/or District advisory committees to maintain relationships, resolve problems, and negotiate matters, often involving confidential matters. SAFETY TO SELF AND OTHERS: High exposure to self to repetitive motion injuries due to key boarding. Low exposure to self to cuts and bruises due to typical office accidents. The physical demands, work environment factors, and mental functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; climb or balance; and stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision. WORK ENVIRONMENT: The noise level in the work environment is sometimes hectic and there may be frequent interruptions. MENTAL FUNCTIONS: While performing the duties of this job, the employee is regularly required to compare, analyze, communicate, coordinate, instruct, compute, evaluate, use interpersonal skills, compile, and negotiate. The employee is frequently required to synthesize. JUDGMENT AND DECISION MAKING: Work is assigned by Principal or self. Requires strong judgment, analytical skills, and tact to determine the appropriate handling of school financial transactions, the urgency of a situation, and the appropriate action within District policies and procedures, often in the absence of the supervisor. Decision making is guided by Board and District policies and procedures, accepted professional standards, and/or good personal judgment. Decision making may require collaboration with administrators, certificated or classified staff, parents, vendors, and/or students. Errors in decision making could lead to loss of confidence in or impact the image of the District and/or school, and/or result in inaccurate school records/finances. Supervisor is involved only in major decisions. DIVERSITY OF DUTIES: Duties require cross training in accounting, finance, and/or budget and total operations and internal systems of school and other departments. Duties and actions impact individuals within the school, parents, students, staff, and/or community.

SALARY

Jeffco Salary Schedules

BENEFITS

Jeffco Benefits

EQUAL EMPLOYMENT OPPORTUNITY

The Jefferson County School District does not discriminate on the basis of disability, race, color, creed, religion, national origin, age, sexual orientation, marital status, political affiliation, pregnancy, or gender.

Job Tags

Full time, Temporary work, Work experience placement, Local area, Night shift,

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