Job Description

Position Title: Executive Assistant
Location: Frederick, MD
Clearance Level: Public Trust

Job Description : Ardent Technologies is seeking a dedicated and detail-oriented Executive Assistant to support the Combat Casualty Care Research Program (CCCRP) in Frederick, MD. The ideal candidate will deliver high-level administrative support to CCCRP leadership, ensuring smooth day-to-day operations.

Responsibilities:

• Prepare official correspondence in compliance with established regulations and standards.
• Maintain and manage event calendars for CCCRP leadership team members, including coordinating meetings.
• Prepare travel requests and process vouchers for the CCCRP Director and Deputy Directors using the Defense Travel System (DTS).
• Monitor office supply usage and procure supplies as needed using standard ordering procedures.
• Coordinate with the CCCRP hand receipt holder to manage equipment inventory and order new equipment.
• Assist in onboarding new military, government civilian, and contractor personnel, adhering to the CCCRP Contractor Onboarding Manual requirements.
• Maintain an updated CCCRP organizational chart and alert roster.
• Create and maintain records and databases to support office functions.
• Answer telephone calls, direct them to appropriate staff members, and distribute official mail.
• Provide guidance to CCCRP Deputy Directors on resolving clerical and administrative issues.
• Disseminate administrative information to CCCRP leadership, staff members, and contractors.
• Respond to information requests from CCCRP personnel and leadership.
• Greet high-ranking officials, military personnel, and visitors with proper protocol and professionalism.

About Us : Ardent is a small business providing a full range of IT support services, Cyber Security services, staff augmentation, financial management, and administrative support. Headquartered in Dayton, OH near Wright-Patterson Air Force Base. Ardent has served federal, state/local government, commercial, and higher education markets across the US since 2000. Our staff are dedicated to combining keen strategy, innovative technologies, and superior service to find the right solution for your unique business needs.

About You : The ideal candidate will have the following skills and experience:

• Proven experience in an administrative or executive assistant role.
• Proficiency with the Defense Travel System (DTS) or similar systems.
• Strong organizational and multitasking skills with attention to detail.
• Ability to manage sensitive information with discretion.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with federal regulations and standards for correspondence and office protocols is a plus.

Equal Opportunities Employer

Ardent Technologies, Inc., is an equal opportunity employer that relies on the strength of a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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