Job Description
Are you an experienced Executive Assistant who thrives in a fast-paced, high-demand environment? We're looking for a proactive and highly organized professional to support a dynamic executive. This role requires someone who can seamlessly juggle multiple tasks, anticipate needs, and respond swiftly with efficiency and discretion.
If you're a problem-solver who excels under pressure, takes initiative, and is passionate about delivering top-notch executive support, we'd love to hear from you!
### Why Join Us?
- Competitive Salary: $45,000 - $55,000 per year
- Incentives: Company-provided auto, computer, meals, and phone
- Comprehensive Benefits: Full health, dental, vision, and retirement plan
- Exciting Challenges: A dynamic role with diverse responsibilities
- Growth Opportunities: Be an integral part of an organization with high-impact work
### Key Responsibilities
#### Executive & Personal Support
- Provide high-level assistance, ensuring seamless day-to-day operations for the executive.
- Handle confidential matters with the utmost discretion and professionalism.
- Manage tasks proactively, prioritizing urgent matters while maintaining organization.
#### Scheduling & Calendar Management
- Schedule, coordinate, and adjust appointments, ensuring meetings are organized and optimized.
- Stay ahead of last-minute changes and conflicts, making real-time adjustments when needed.
#### Administrative & Organizational Duties
- Oversee and process bill payments (business and personal) with accuracy and timeliness.
- Organize and manage subscriptions, ensuring renewals and cancellations are handled efficiently.
- Process exchanges, returns, and audits as required.
#### Communication & Client Relations
- Manage and prioritize emails, ensuring prompt responses and follow-ups.
- Coordinate with clients and stakeholders across the U.S., maintaining professional and effective communication.
#### Travel & Logistics
- Arrange domestic travel, including accommodations, transportation, and itineraries.
- Ensure the executive's schedule aligns with travel plans and business needs.
### What We're Looking For
✔ Experience: Minimum of 3 years in an Executive or Personal Assistant role. Longevity in similar positions is highly valued.
✔ Meticulous Attention to Detail: Every task—big or small—must be executed with precision.
✔ Strong Organizational Skills: Ability to manage multiple priorities, track deadlines, and ensure nothing falls through the cracks.
✔ Independent & Proactive Work Ethic: A self-starter who can take direction and execute tasks without constant supervision.
✔ Adaptability & Flexibility: Ability to pivot quickly in response to shifting priorities. Willingness to travel frequently and adjust to changing schedules.
✔ Professional Communication: Strong written and verbal skills, with the ability to interact professionally with clients and stakeholders.
If you're a dedicated professional who thrives in a fast-paced environment and enjoys working behind the scenes to ensure seamless executive operations, we'd love to meet you!
Employment Type: Full-Time
Salary: $ 40,000.00 140,000.00 Per Year
Job Tags
Full time, Immediate start, Shift work,